Our Commitment This Privacy Policy is based on the federal Personal Information Protection and Electronic Documents Act ("PIPEDA"). It governs the commercial relationship between The George Darte Funeral Chapel Inc. ("The George Darte Funeral Chapel", "we", "us" etc.) and individuals who are our customers or potential customers ("you"). At The George Darte Funeral Chapel, we are committed to providing excellent service and to ensuring that our relationship with you is conducted with integrity and in a responsible, fair, honest and ethical manner. Consistent with these objectives we maintain high standards of confidentiality with respect to the personal information in our possession. If you have any questions about this Privacy Policy or wish to access the personal information in our possession about you, please contact our Privacy Officer. Privacy Policy 1.0 Collection, Use and Disclosure of Personal Information 1.1 What personal information do we collect? Personal information is information about you as an individual customer or potential customer and relates specifically to you (such as your name and address). When you become a customer we need to collect some of your personal information. However, the personal information that we collect from you is always limited to the purposes that we have identified to you. 1.2 Purposes: Why do we collect personal information? We ask you to provide us with your personal information for the following purposes: 1. identify the purchasers and beneficiaries of the prepaid and at need arrangements; 2. provide our services; 3. comply with the legislative and regulatory requirements; 4. to develop, enhance, promote, market or provide products, services and support; 5. to bill and collect payment for the service provided; 6. to understand the customer needs If we identify a new purpose for the personal information that we have collected from you, we will obtain your consent before using your personal information for the new purpose. 1.3 Consent: Why do we require your permission? We collect, use or disclose your personal information only with your consent. Your consent may be express or implied, and you may give it to us in writing, verbally, electronically, or through your authorized representative. When you use our products and services we consider that you have implied your consent for us to collect, use and disclose your personal information for the purposes identified above. You may withdraw your consent at any time, subject to legal and regulatory restrictions and reasonable notice. We do not provide or sell customer lists to any outside company for marketing, solicitation or any other such purpose. We will not use or disclose your personal information without your consent except in the following circumstances: · When required by law or law enforcement purposes. · For an emergency that threatens life, health or security. · To collect a debt that you owe us or to evaluate your credit worthiness. · To a third party that we have contracted with to work on our behalf in providing services to you or to assist us in understanding your needs and preferences. 2.0 Protecting Your Personal Information 2.1 Security safeguards and employee awareness Keeping your personal information confidential and secure is a priority for us. In order to ensure protection of your personal information and right to privacy, we have developed security procedures to safeguard and protect your personal information against loss, theft, unauthorized disclosure, copying, and unauthorized use or modification. Our employees are trained to maintain the security and confidentiality of your personal information. 2.2 Agents and third party service providers George Darte Funeral Chapel contracts with agents, contractors and other third parties to perform such services as telephone answering services, transportation, burial, cremation, engraving and printing services. From time to time, we may need to share some of your personal information with these third parties further to the purposes identified above and in order to serve your needs. Any third party that we share your personal information with is bound to keep the information confidential and secure and to refrain from using it in any way other than is necessary to perform their services for us. 3.0 Your Rights 3.1 Accessing your personal information You have the right to ask whether we hold any personal information about you and to see that information. We will respond to your request for access within 30 days of the request being made. You could refuse to allow us to obtain, use or share your personal information or you could also withdraw a previously given consent at any time. However, by doing so, depending on the situation, you may be limiting or even preventing our ability to provide you with the service or product you desire. 3.2 Requesting an update or correction If you believe that any of your personal information is inaccurate, you may ask us to correct it. We will respond to your request to update or correct your personal information within 30 days of the request being made. 3.3 Registering complaints In the event of any conflict or other concern regarding access to, or the accuracy or our use of, your personal information, you may register a question or complaint with our Privacy Officer. 4.0 Contact Information and Resources If you wish to access your personal information, change your consent to the ways in which we may use your personal information, have a complaint about our Privacy Policy or the manner in which we may have handled your personal information, or if you have any other question about our Privacy Policy, please contact our Privacy Officer as follows: By Mail: George Darte Funeral Chapel 585 Carlton St., St. Catharines, Ontario, L2M 4Y1 By E-mail: inquiries@dartefuneralhome.com By Telephone: 905.937.4444 By Facsimile: 905.937.6605 To find out more about federal privacy laws, including the PIPEDA (the law applicable to George Darte Funeral Chapel), contact the Office of the Privacy Commissioner at 1-800-282-1376 or visit its website at www.privcom.gc.ca. 5.0 Changes to This Privacy Policy In order to ensure that our Privacy Policy is kept up to date, we reserve the right to change it from time to time. Any changes will be effective 30 days following George Darte Funeral Chapel providing you with notice. Notice of changes to the Privacy Policy may be distributed through our bills, newsletters or may be posted on the George Darte Funeral Chapel website. 6.0 Visiting the George Darte Funeral Chapel Website A visitor to George Darte Funeral Chapel's website, www.dartefuneralhome.com, is not required to reveal any personal information, such as name, address, or telephone number. Nor is such information collected passively by electronic means. Your personal information is only collected when you voluntarily complete an online application, request form, or survey. Personal information collected during the online application is only used to respond to your inquiries or requests and is not used for any other purposes. We will not send you any unsolicited electronic communication. Our website does not collect visitor information in the form of the visitor's domain or Internet Protocol ("IP") address but does collect information regarding which pages are accessed. This information is used internally, only in aggregate form to better serve you by helping us manage and improve the content of our website and to diagnose technical problems. George Darte Funeral Chapel does not store 'cookies' on your computer when you visit our website. 7.0 George Darte Funeral Chapel's Commitment to the Ten Privacy Principles Principle #1: Accountability - George Darte Funeral Chapel is responsible for personal information under its control and has designated a Privacy Officer who is accountable for George Darte Funeral Chapel's compliance with the ten privacy principles. Principle #2: Identifying Purposes - George Darte Funeral Chapel shall identify the purposes for which personal information is collected at or before the time of collection. Principle #3: Obtaining Consent - The knowledge and consent of a customer are required for the collection, use, or disclosure of personal information, except where inappropriate. Principle #4: Limiting Collection - The collection of personal information shall be limited to that which is necessary for the purposes identified by George Darte Funeral Chapel. Personal information shall be collected by fair and lawful means. Principle #5: Limiting Use, Disclosure and Retention - George Darte Funeral Chapel shall not use or disclose personal information for purposes other than those for which it was collected, except with the consent of the individual or as required by law. George Darte Funeral Chapel shall retain personal information only for as long as necessary to achieve fulfillment of the identified purposes. Principle #6: Keeping Personal Information Accurate - George Darte Funeral Chapel shall keep personal information as accurate, complete, and up-to-date as is necessary for the purposes for which it is to be used. Principle #7: Safeguarding Personal Information - George Darte Funeral Chapel shall protect personal information by security safeguards appropriate to the sensitivity of the information. Principle #8: Openness Concerning our Privacy Practices - George Darte Funeral Chapel shall ensure that specific information about its policies and practices relating to the management of personal information are made readily available to customers and potential customers. Principle #9: Customer Access - George Darte Funeral Chapel shall, upon request, inform a customer of the existence, use, and disclosure of his or her personal information and shall give such customer access to that information. Principle #10: Challenging Compliance - A customer shall be able to address a challenge concerning George Darte Funeral Chapel's compliance with PIPEDA to George Darte Funeral Chapel's Privacy Officer. We are very proud of the fact that you have placed your trust in the staff of the George Darte Funeral Chapel. As a funeral home operator we have a professional and legal obligation to keep confidential all personal information we receive from you. For these reasons, we have created the following privacy policy. It confirms our dedication to protecting your privacy and maintaining the trust you have placed in us. What this policy covers This policy covers our treatment of the personal information we collect from you. Why we collect and how we use personal information The personal information which we collect is needed to: 1. identify the purchasers and beneficiaries of the prepaid and at need arrangements; 2. provide our services; 3. comply with the legislative and regulatory requirements; 4. to develop, enhance, promote, market or provide products, services and support; 5. to bill and collect payment for the service provided; 6. to understand customer needs. We will be using personal information collected prior to and after January 1, 2004 for the purposes described above. If you do not wish to receive promotional information about the products and services we provide let us know and we will not use your personal information for this purpose. Additionally: 1. We do not sell, barter, trade or give away the personal information you have provided to us. 2. We will only share your information with third parties if we are required to by law or you have either expressly authorized us to, or, if it is required for the provision to you of a service or product supplied by another business or organization as part of our services to you. 3. We take reasonable precautions to ensure that your personal information is kept safe from loss, unauthorized access modification or disclosure Access to your personal information 1. You may ask for access to any personal information we hold about you and you may ask that the information be corrected or updated. However, we reserve the right to confirm the identity of the person seeking access to personal information before complying with any access request. 2. If we are unable to provide you with access to all of the personal information we have about you, then the reasons for the denial of access will be provided to you. For a copy of our entire privacy policy, please visit www.dartefuneralhome.com. If your have a specific question, please write our Privacy Officer at Darte Funeral Home, 585 Carlton St, St. Catharines, L2M 4Y1 or at mail to:inquiries@dartefuneralhome.com